Everyone conducting any research project that may impact directly or indirectly on people, animals or the environment needs to seek ethics clearanceÌýbefore any research is conducted.
The following which make up a complete application package for research should be submitted to ORD for ethics clearance and then forwarded to the relevant government Ministry for research permit application:
- Detailed proposal
- Duly completed and signed government research permit applicationÌýform (forÌýresearch done outside UB)
- Data collection tools (interview guide, focus group guide, questionnaires in Setswana and English)
- Adult consentÌýform in English, Setswana (or any local language of study population,ÌýforÌýparticipants aged 18 and above)
- AssentÌýform in English, Setswana (or any local language of study population,ÌýforÌýresearch involving minors)
- Parent permissionÌýform in English, Setswana (or any local language of study population,ÌýforÌýresearch involving minors)
- Authorization letters from sites where study will be conducted (headmen, hospital, area chief etc)
- Detailed study budget
- Grant approval letter
- CVs and signature sheet of key researchers
- Letter of support from academic supervisor or HOD (forÌýstudents)
- Affiliation letter/MoU
- Approval letter from other research ethics committees (forÌýmultisite studies)
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Any other supporting materials i.e. recruitment scripts, brochures, flyers etc. (if Applicable)
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Research Ethics Training certificationÌý(Introduction to Research Ethics module: )
You are required to submit your application throughÌýResearch Management System for review. (Here is the RMS link Ìý). In addition, a Step-by-Step guide is attached in this email. Any difficulties, please contact Mr Kavuna at researchsystem@ub.ac.bw or 3552016,Ìý and Mr. Mantswe : 3554070.
The turnaround time is 4 to 6 weeks.
Kindly go through the requirement and submit the necessary documents as a package. Failure to provide the necessary documents risks delaying approval to proceed with the research.Ìý
All undergraduate applications should be submitted through the ORD ethics module on Moodle. Don't hesitate to contact undergraduate.ethics@ub.ac.bw for any issue related to undergraduate applications.
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Forms and Templates:
Applications for exemptions, protocol amendment, continuing review, protocol violations/deviations, severe adverse events reporting and close-out should be submitted electronically by emailing research.ethics@ub.ac.bw.
For general Ethics enquiries and support contact research.ethics@ub.ac.bw